Organization and management: The GIOS consortium is composed of institutions which all have leading expertise in various areas of observations in Greenland. It includes all major universities and research institutions in the Danish Realm presently involved in physical, chemical and biological observations of climate change in Greenland. Combined they represent the world-leading expertise on Greenland monitoring. The organization structure is defined with specific roles for decision-making, executive and management and advisory bodies.
Figure 2 shows the structure of GIOS. It is set up for efficient management of the project and to provide good communication between the partners. With this in mind, and in order to ensure the continued operation of GIOS after the establishment, the organization is closely aligned with the existing coordinating body “Forum for Arktisk Forskning” (FAF) (Forum for Arctic Research) under the Ministry of Higher Education and Science and the related Arctic gateway web portal Isaaffik.
Coordinator: Aarhus University is responsible for the daily management and coordination of GIOS and works closely together with the GIOS committee.
Committee: The Executive Committee is responsible for taking key decisions for the GIOS project as a whole. It is comprised of one representative of each institution. The GIOS Executive Committee will meet monthly. The members of the committee are:
Board of directors: In case of disputes in the GIOS Executive Committee the GIOS Board of Directors has the ultimate decision power. It consists of representatives from each Institution on management level (e.g. rectors, directors). The GIOS Board of Directors will be comprised of the same members seated in the existing coordinating body “Forum for Arktisk Forskning” (“FAF”) under the Ministry of Higher Education and Science and the related Arctic gateway web portal Isaaffik. Only members from the Institutions will have voting rights. The GIOS Board of Directors will meet yearly at the Hindsgavls meeting or extraordinarily in case of disputes. The Hindsgavl meetings are held on yearly basis as workshop on arctic research and education at Hindsgavl Slot.
Advisory board: This panel is established to ensure scientific evaluation of the Project and links to other programs and users. It will include top researchers, ministerial representatives from Denmark, Faroe Islands, Greenland and the Danish Defence. The Coordinator will ensure that the members of the GIOS Advisory Board enter into a confidentiality agreement if they will gain access to Confidential Information.
General Assembly: A yearly meeting for all participants and stakeholders in GIOS including young researchers will be held in connection to the annual Hindsgavl meeting. The GIOS General Assembly will ensure that interested national institutions not yet involved in the GIOS Project can become involved through the yearly GIOS General Assembly. The GIOS General Assembly is an open, informative, knowledge-sharing event. The GIOS General Assembly cannot make binding decisions for the GIOS project.
Infrastructure Access committee: This committee will be appointed by the Executive Committee if necessary and will ensure that the infrastructures in GIOS are accessible to the largest possible extent. Applications for access will be submitted through the GIOS portal with reference to Isaaffik.
Infrastructure Data Committee: This committee will be appointed by the Executive Committee if necessary and will provide guidelines for harmonizing data and ensuring access to data according to the FAIR principles.